We set it up in your workflow. Then it checks every file.
Submit-Ready is set up once around the way you already work, then runs every day. The AI does the reading and matching; your team approves; we keep it accurate.
How we set it up, in five steps.
- 1Week 1
Connect
We connect the inbox, folder or export where your files already arrive.
- 2Weeks 1–2
Load your rules
Your submission rules, codes, catalogue and reference data go in.
- 3Weeks 2–4
Test on past files
The system checks files you already sent. Your team compares the flags with what really happened.
- 4Every day
Go live
Every new file is checked as it arrives. Your team sees only the exceptions.
- 5Every month
Support
We watch accuracy, update rules when regulations change, and report.
- Fawtara required fields
- Your customer master
- Tax codes per product
- Your approval steps
Illustrative screens, fictional data.
One AI engine, set up around the way you already work.
Submit-Ready connects to where your files already arrive, does the reading and checking automatically, and puts a short review queue in front of your team. Nothing is submitted without a person approving it.
From where files arrive
- Shared email inbox
- Folder or ERP export
- WhatsApp Business
Submit-Ready engine
- Reads PDFs, scans, Excel and photos, Arabic and English
- Matches every field to your own data
- Applies the rules for Fawtara, Esnad and Bayan (Dhamani after our permit)
- Gets tuned to your team's decisions
To your team
- A review queue: only files that need attention
- Each flag with its reason and a suggested fix
- A monthly report: what was caught, and its value
Where it goes
- Fawtara provider · Esnad · Bayan
- Or your client or customer
What is automated, and what stays human
Automated
What Submit-Ready does on every file.
- Reads PDFs, scans, Excel and photos, in Arabic and English
- Matches every field against the rules, codes, catalogues and your own data
- Builds the output in the format the next system expects
- Lists what is missing, with a draft request for you to send
Human
The part that carries responsibility.
- Your team works through the flags and decides
- Your accountant, coder, broker or engineer signs off
- We monitor accuracy and review samples every month
- Every flag comes with its reason; nothing is a black box
What happens to your files.
- NDA
- Public or fictional documents need no NDA. Before you share your own records, we sign your NDA or send ours.
- Where files are kept
- In our access-controlled business workspace, in a separate folder for each client. Identifiable health data waits until our Oman hosting is ready; until then, health work runs on files with personal details removed.
- What AI models see
- Names, civil IDs and other personal details are removed before any AI model reads a file. We don't use your files to train AI models, and we use AI providers whose business terms exclude training on customer data.
- How long we keep them
- One-off work: deleted 30 days after we deliver. Ongoing services (monthly books, bid library, price lists): kept while the service runs, deleted within 30 days after you stop. Earlier on request.
Questions people ask
Who are you?
A team of developers and business specialists in Muscat, with backgrounds in operations, engineering and AI. Contracts and invoices are issued by Lioma Ltd, registered in England and Wales (no. 17094567); we do not have an Omani commercial registration yet. We are taking on our first clients now, so we start with a free sample rather than references.
Do you submit anything on our behalf?
No. We prepare and check. You, your accountant, coder or broker submit.
Does it work with our systems?
The first step works from files and exports. Later steps can connect to Zoho, Odoo, Tally, SAP or your HIS.
What if the software gets something wrong?
A person reviews every output before it reaches you, and you review it before it is used. Every flag shows its reason, and anything we can't read is flagged, not guessed.
Arabic documents?
Yes. We read and write Arabic and English.
Is our data used to train AI models?
No. Your documents are used only to do your work.
Pick the service that fits. We will build your first sample.
Tenders and quotes: we build your sample from public information. Claims, Fawtara, customs and accounting: we send a sample file first, so you share nothing until you have seen the format.